Convert
Turn Trials Into Members
BJJ Track keeps the whole student path together: inquiry, trial, first class, waiver, membership, family, notes, attendance, billing, and belt progress.
Your belt journey
Purple · 3 stripes · 312 classes
On track for your 4th stripe — keep showing up.
Belt, billing, bookings — members handle it themselves. See the portal in the live demo.
It recovers the failed card before you’d ever have to ask, and rolls a family’s kids onto one bill the parent actually pays on time.
Lead
First inquiry
Trial
First class booked
Member
Long-term student record
How it works in your academy
The agent does the work. You approve what matters.
Lead captured
Forms, ads, DMs, calls, and referrals create a real lead record.
Trial booked
The prospect gets the next class, reminders, and front-desk visibility.
Profile grows
The same record becomes a member profile with family, billing, notes, and rank.
Retention watched
Attendance, billing, and engagement signals help staff act before the student disappears.
Real scenario · payment recovery
The declined card comes back without the awkward conversation.
Before
A card declines on the 1st. You find out at month-end when the revenue’s short, then dread the “your payment failed” phone call.
With the agent
Fourteen seconds after the decline, the billing agent texts a one-tap Stripe update link, reminds at 24h, and alerts staff only if it’s still failing. Most come back in minutes.
Card declined · Visa •••• 4242
Carlos Mendes · Tuition · $189
Cards come back without the awkward conversation. See it in the live demo.
Lead Pipeline Owners Understand
No generic sales-board language. The pipeline follows the way academies actually sell: inquiry, trial, follow-up, join, or close.
Source And Interest
Know if they asked about kids class, adult beginner, competition, private lessons, or events.
Trial Status
See booked, attended, missed, converted, or needs follow-up without digging.
Staff Tasks
Give the front desk and coaches clear ownership when a lead needs a human touch.
Member 360 After They Join
The record does not reset when they become a paying student.
Family Links
Parents, guardians, siblings, and minors stay connected.
Belt Progress
Ranks, stripes, promotions, attendance, and milestones live with the student.
Billing And Notes
Payment status and staff notes are visible before awkward conversations happen.
What Conversion Should Feel Like
More members. More money kept. More time on the mats.
- The trial path is obvious
- No lead gets buried
- Parents and families stay linked
- Member history carries forward